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Caltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds and most innovative tools to address fundamental scientific questions. We thrive on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech community.
Job Summary
The Grant Manager will coordinate the application for and fiscal management of Federal and private research grants for Biology Faculty and their respective groups. The successful candidate will perform complex administrative functions (financial/non-financial) of pre-award and post-award activities for grants, contracts, internal and external funding.
Essential Job Duties
- Assist faculty in applying for new or continued support.
- Review/prepare non-scientific portions of proposals including budget development, recommending corrections to proposal and budgets, and identifying administrative issues requiring further review.
- Manage spending of large/complex accounts to ensure conformance to regulations, application deadlines, agency reports, award-related requests, etc. Approve P-card expenditures for assigned research groups.
- Develop and generate periodic reports on status of research and discretionary accounts, including summary and detailed expenditures and available balances. Advise faculty on potential recommendations for corrective action.
- Prepare financial projections for principal investigators with emphasis on preventing overspending.
- Interact with funding agencies and project accounting on award administration matters, including delinquent financial status reports and award closures.
- Generate paperwork relating to grant maintenance, i.e., equipment, travel, special requests. Review and administer award account balances, expiration dates, and major changes in budgets.
- Advise faculty on funding possibilities, Federal or private.
- Inform Division Operations Officer and/or Chair of any spending not in conformance with Division/Institute policies.
- Assist with space surveys, effort reporting, and other grants-related activities.
- Other duties as assigned.
Basic Qualifications
- Bachelor's degree or equivalent.
- Minimum of 4 years of relevant experience in an academic or research-intensive environment, working with pre-award and post-award activities for grants and contracts, especially federal (NIH, NSF, DoD) funding mechanisms.
- Must be well-organized, able to work independently yet interact well with grants management team and administrative groups within the Division and Institute.
- Customer service-oriented with excellent diplomacy skills.
- Ability to successfully complete multiple complex projects with competing or overlapping deadlines.
- Considerable judgment and initiative are required in resolving problems and making recommendations. Must be able to identify and implement solutions to highly complex problems.
Preferred Qualifications
- 5 years of hands-on grants management experience with increasing levels of responsibility.
- Demonstrated ability to collect and present financial data in clear and comprehensive reports.
- Exposure to Oracle (OBI) or similar financial systems a plus.
- Experience with Sub-awards and Fellowship a plus.
Required Documents
- Resume
- Cover Letter
Following successful completion of the introductory period, this position is eligible for a remote work option, subject to institutional review.
- An approved remote work agreement is required.
- In accordance with Caltech's remote work guidelines, responsible for having a designated work area (home office) and for any costs related to remodeling and/or the initial setup of such designated workspace.
- Equipment needs for remote work are determined on a case-by-case basis.
- Experience with Zoom and other similar video/web conference software required.
- Report to the office as necessary by operational needs and provide in-office coverage as required.
$89,000 - $105,100 Per Year
The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.
As one of the largest employers in Pasadena, CA, Caltech is committed to providing comprehensive benefits to eligible employees and their eligible dependents. Our benefits package includes competitive compensation, health, dental, and vision insurance, retirement savings plans, generous paid time off (vacation, holidays, sick time, parental leave, bereavement, etc.), tuition reimbursement, and more. Non-benefit eligible employees will have access to some benefits such as onsite counseling and sick time. Learn more about our benefits and staff perks.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, or national origin, disability status, protected veteran status, or any other characteristic protected by law.
Caltech is a VEVRAA Federal Contractor.
To read more Equal Employment Opportunity (EEO) go to eeoc_self_print_poster.pdf.
If you would like to request an accommodation in completing this application, interviewing, or otherwise participating in the employee selection process, please direct your inquiries to Caltech Recruiting at employment@caltech.edu.
Caltech is an equal employment opportunity and affirmative action employer and will, whenever possible, actively recruit and include for employment members of underrepresented minority groups, females, disabled veterans, protected veterans, and otherwise qualified persons with disabilities. Caltech will hire, transfer, and promote based on the qualifications of the individual to ensure equal consideration and fair treatment of all.