Alumni Affairs and Constituent Relations

• This position is often the face of the Miner Alumni Association (MAA) serving as the first point of contact for guests entering Hasselmann Alumni House. Provides general assistance to alumni and campus constituents via phone, email and face-to-face interaction
• Daily tasks include opening/closing of the building, answering the main phone line, and processing daily gifts. Responsible for maintaining, monitoring and responding to inquires received to the MAA general email account
• Following established policies and procedures, the advancement associate is responsible for providing administrative support and office management, including creating and maintaining alumni records; singularly managing the MAA stewardship program; serving as lead on all human resources function and needs, including recruitment; representing the organization at meetings and training sessions
• Creates and maintains records and performs other office duties including printing, copying, filing, expense and invoice management, shipping, mailing, scheduling appointments, and contact and data maintenance
• Provides administrative support for a team of eight and ensures all aspects of the office is running at maximum efficiency. Procures and maintains office supplies
• Provides direct support to the Assistant Vice Chancellor including calendar management, meeting scheduling (internal and external to campus), travel planning/coordinating and expense reconciliation
• Serves an integral role as endowment coordinator for all university and alumni association endowments. Responsibilities will include drafting legal documents, managing the endowment approval process, distribution of the final package to the donor, establishing chart field strings and any other fiscal duties surrounding the endowment process
• Coordinates and executes meetings as necessary, including quarterly board meetings, both in person and virtually, confirming attendance; developing and compiling preparatory work; preparing select reports and assembling materials; preparing meeting space and logistics
• Supervises both paid and volunteer student workers within the MAA organization
• Participates in the planning and execution of all on campus events hosted by the alumni association
• Some night and weekends will be required. Normal workday is Monday - Friday, 8 a.m.-5 p.m
• Perform other job-related duties as assigned

An Associate's degree or equivalent combination of education and experience and at least 1 year of experience from which comparable knowledge and skills can be acquired is necessary.

2-3 years of executive office management experience in a fast-paced environment. Paralegal experience is highly preferred.

The anticipated hiring range for this position has been established as $16.82 to $22.24 hourly.

Salary is determined by a variety of factors, including but not limited to, the individual's particular combination of education, skills, and experience, as well as organizational requirements.

Your total compensation goes beyond the number on your paycheck. The University of Missouri provides generous leave, health plans, and retirement contributions that add to your bottom line.

Grade: GGS 7
University Title: ADVANCEMENT ASSOCIATE I
To review the University of Missouri's Staff Compensation Structure you can view the Job Code detail page. Internal applicants can determine their university title by accessing the Talent Profile tile in myHR.

Applications will be accepted until this position is filled.

Visa Sponsorship Information:
Applicants must be authorized to work in the United States. The University will not sponsor applicants for this position for employment visas.

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/totalrewards/benefits.

Values Commitment

We value the uniqueness of every individual and strive to ensure each person's success. Contributions from individuals with diverse backgrounds, experiences and perspectives promote intellectual pluralism and enable us to achieve the excellence that we seek in learning, research and engagement. This commitment makes our university a better place to work, learn and innovate.

In your application materials, please discuss your experiences and expertise that support these values and enrich our missions of teaching, research, and engagement.

Equal Employment Opportunity

The University of Missouri System is an Equal Opportunity Employer. Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, or protected veteran status, or any other status protected by applicable state or federal law. This policy applies to all employment decisions including, but not limited to, recruiting, hiring, training, promotions, pay practices, benefits, disciplinary actions and terminations. For more information, visit https://www.umsystem.edu/ums/hr/eeo or call Human Resources at 573-341-4241.

To request ADA accommodations, please call the Office of Equity & Title IX at 573-341-7734.