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Role Overview:
As a Long-Term Interim Project Coordinator, you will play a pivotal role in supporting our clients C-suite executives by assisting with administrative tasks and project coordination. This role is similar to that of a Project Coordinator but with a focus on directly supporting C-suite members. You will be responsible for reviewing and preparing binders, which are essential materials used for presenting and reviewing project initiatives, board meetings, and other key events. Additionally, you will assist a C-Suite executive, who oversees all recruiting efforts for the company, by coordinating and arranging interviews and other recruiting-related tasks.
Key Responsibilities:
Prepare and review binders and reporting materials at the C-level.
Assist in coordinating team tasks, including those related to the recruiting process (scheduling interviews, etc.).
Maintain a high level of confidentiality and discretion, as you will have exposure to all areas of the business, including the family's private operations.
Utilize strong verbal and written communication skills to effectively liaise with internal and external stakeholders.
Demonstrate proficiency in Microsoft Word, Excel (including combining files), and Visio (light).
Exhibit flexibility and adaptability to accommodate changes and shifting priorities.
Take initiative and proactively identify opportunities to support the team in achieving objectives.
Collaborate with colleagues to ensure tasks are completed efficiently and effectively.
Required Skills and Qualifications:
Exceptionally strong verbal and written communication skills.
Highly organized with a keen attention to detail and strong planning skills.
Previous experience preparing binders and reporting materials at the C-level.
Proficiency in Microsoft Word, Excel, and Visio (light).
Ability to coordinate team tasks, including those related to recruiting processes.
Demonstrated business acumen and maturity.
Flexibility and adaptability to thrive in a fast-paced environment.
Positive attitude and proactive approach to problem-solving.
Strong initiative and ability to work independently.
Team player with a collaborative mindset.
If you are a highly organized and detail-oriented individual with a passion for supporting C-suite executives and driving organizational success, we invite you to apply for this exciting opportunity. Join us and be a part of our journey towards excellence!Top of Form
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Vaco LLC and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco") respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco's HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual's skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.