The Center for Family Support (CFS) mission is to provide support and assistance to individuals with developmental and related disabilities. We are the first agency in New York to achieve the Council on Quality and Leadership Certification (CQL). By achieving this certification, it shows our commitment and dedication to creating services that enhance and improve the quality of life for individuals with disabilities.

Job Summary

The Administrative Assistant supports the program by carrying out tasks that ensure the office operation runs smoothly and we can provide quality services to the individuals we serve, families and other stakeholders. The responsibilities of this position include:

Essential Duties and Responsibilities

• Providing support to Office Manager, administrative and program staff.
• Answering incoming calls and making necessary outgoing calls and office visits.
• Taking messages for staff as needed.
• Scheduling/re-scheduling appointments for senior staff.
• Track scheduling of conference rooms for trainings and/or meetings
• Ensure conference rooms are set up with training materials and/or equipment needed for a day of training.
• Maintaining the appearance of the reception area and waiting room.
• Sort and distribute incoming and outgoing mail.
• File documents.
• Ensure the office is always properly stocked.
• Create Therap profiles for newly enrolled employees and discharge terminated employees.
• Become familiar with the different modules within Therap.
• Provide/edit access to individuals in Therap.
• Keep supervisors informed of all important issues.
• Other assigned duties as requested.

Education and Experience Requirements

• Minimum High School Diploma required.
• Proficiency in Microsoft Office, Word, and Excel
• Bilingual (English/Spanish) is a plus.
• Proven administrative or assistant experience.
• Excellent time management and follow-up skills and ability to multi-task and prioritize work.
• Attention to details and problem- solving skills.
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Other assigned duties as requested.

Salary: $44K-$48K

CFS is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, marital status, age, physical or mental disability, disability or veteran status, or any other category protected by applicable federal, state or local laws.

Innovative - Consistently introduces new ideas and demonstrates original thinking
Leader - Inspires teammates to follow them
Team Player - Works well as a member of a group
Enthusiastic - Shows intense and eager enjoyment and interest
Detail Oriented - Capable of carrying out a given task with all details necessary to get the task done well
Dedicated - Devoted to a task or purpose with loyalty or integrity

Flexibility - Inspired to perform well when granted the ability to set your own schedule and goals
Ability to Make an Impact - Inspired to perform well by the ability to contribute to the success of a project or the organization
Self-Starter - Inspired to perform without outside help

Bachelors (preferred)
Associates (preferred)
High School (preferred)

Minimum High School Diploma required. (preferred)