Department: MCC Biomedical Engg
Salary/Grade: NEX/10

Job Summary:

The Administrative Assistant 2 in the Department of Biomedical Engineering supports several faculty members and also performs tasks for the department, including general office support. Provides a variety of clerical & administrative support which may include running reports, using word processing, spreadsheet, database, &/or presentation software; screening calls & visitors; preparing agendas & making arrangements including travel, meetings & special events; &/or managing supervisor's calendar. Assists with website updates and may help create graphics for scientific publications and presentations.

Specific Responsibilities:

Documents & Databases

• Prepares manuscripts, scientific, technical &/or statistical documents.
• Proofs for spelling & grammar.
• Enters information into spreadsheets &/or databases.
• Creates equations.
• Compiles routine reports, statistics, tables, charts, etc. from readily available information including assistance with progress reports and compiling data for grant applications

Website/Media

• Coordinates content maintenance of websites &/or blogs &/or other social media outlets.
• Trains &/or assists faculty &/or staff in updating their websites &/or blogs.
• Helps create graphics for scientific publications and presentations

Accounting

• Reviews budget statements as needed to assist faculty.
• Communicates with Accounting Specialist on financial matters
• Communicates with Financial Assistant on payroll and student funding matters
• Processes expense reports for researchers
• Assist with routing lab supply orders

Human Resources

• Assists faculty member with resume download and review for staff hires
• Communicates with MCC Customer Service Center for research staff appointments

Coordination

• Coordinates supervisor's &/or department calendar.
• Coordinates registration & travel.
• Coordinates events which may include scheduling rooms &/or guest speaker & arranging for routine materials, technology & refreshments.

Contacts

• Provides information via phone, e-mail, mail, etc.
• Represents supervisor in routine/standard situations with various levels of personnel both internally & externally.
• Performs other duties as assigned.

Minimum Qualifications: (Education, experience, and any other certifications or clearances)

• A high school diploma or equivalent required.
• 2 years of administrative support or other relevant experience required.

Minimum Competencies: (Skills, knowledge, and abilities.)

• Intermediate knowledge of word processing, spreadsheet, email, and database software programs is required.

Preferred Qualifications: (Education and experience)

• A bachelor's degree and previous experience in an office/administrative setting or the equivalent combination of education, training and experience from which comparable skills can be acquired;

Preferred Competencies: (Skills, knowledge, and abilities)

• Intermediate knowledge of MS Word, PowerPoint, Excel, Adobe Creative Suite and web browsers;
• Experience with creating images using graphic design software
• Demonstrated ability to perform duties and responsibilities with accuracy and attention to detail and support for organizational policies, as well as the ability to anticipate demands/pressures of assignments and adjust accordingly;
• Ability to write precise, well-organized emails, letters and proposals while using appropriate vocabulary and grammar;
• Demonstrated ability to communicate effectively one-on-one, in small groups and in public speaking contexts.
• Ability to take a common sense approach, be proactive and work independently.
• Customer Service;
• Team Player;
• Collegiality,
• Efficiency
• Dependability

The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today.

Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Click for information on EEO is the Law.

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