Payroll Title: ALUMNI EXTERNAL REL SPEC 2 (006298)

Job Code: 006298

Job Open Date: 5/7/24

Application Review Begins: 5/22/24

Department Code (Name): DEVL (DEVELOPMENT)

Percentage of Time: 100

Union Code (Name): 99 - Non Represented

Employee Class (Appointment Type): Staff: Career

FLSA Status: Non-Exempt

Classified Indicator Description (Personnel Program): PSS

Salary Grade: Grade 19

Budgeted Hourly Range: $31.13 - $35.92/hr. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University.

Work Location: Phelps Hall

Working Days and Hours: Monday - Friday, 8am - 5pm

Benefits Eligibility: Full Benefits

Eligible for Hybrid Work Arrangement: Hybrid (Both UC & Non-UC locations)

A maximum of 1 day per week after successful completion of probationary period. *As long as hybrid arrangements are approved by the Assistant Dean of Development. The University has the authority to change or revoke hybrid scheduling with reasonable notice. Incumbent must be available to be in the office full time should operational needs require it.

Special Instructions:

For full consideration, please include a resume and a cover letter as part of your application.

Department Marketing Statement:

The UC Santa Barbara Office of Development blends the strengths of both a centralized and a decentralized operation. Although all development officers report to the Associate Vice Chancellor for Development or his/her designee, some are dedicated to specific schools and units, working hand-in-hand with Deans, Directors and faculty to secure private support. Additional development officers focus on specific regions of the country and/or are dedicated to increasing involvement by alumni, parents and friends. A strong central core initiates programs, or provides guidance and expertise, in foundation relations, planned giving, capital projects, donor stewardship, The UCSB Foundation and other areas of specialization. An integrated tracking and coordination system ensures a collaborative and smooth working environment, all aimed at enhancing UC Santa Barbara's attractiveness to, and involvement with, the private sector.

Benefits of Belonging

Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC and why You Belong at UC.

Brief Summary of Job Duties:

The Social Sciences Donor Relations & Stewardship Coordinator ensures that donors experience high-quality interactions, reporting, and acknowledgment from the university that fosters long-term engagement, investment and donor retention. They are responsible for consistent, accurate, and appropriate information sharing mechanisms for stewarding prospects and donors. They are responsible for coordinating all donor-related events and volunteer board meetings, within the Division of Social Sciences, for the purposes of identifying, cultivating and stewarding Social Sciences prospects and donors. The Social Sciences Donor Relations & Stewardship Coordinator designs, implements, customizes and manages the stewardship program for donors, including significant annual and major gift donors, to optimize philanthropic support for the Deans' priorities for the College of Letters & Science Division of Social Sciences. They assist the Development Officers in establishing and coordinating individualized stewardship plans for their donors. They create and produce strategic financial and fund performance reports, scholarship and fellowship impact reports, thank you letters, multi-media and gratitude video acknowledgements, and ensure all donors are thanked in a timely manner. They manage and track all funds of the Division that require stewardship including endowments, scholarships, fellowships, programs, and capital projects. The Social Sciences Donor Relations & Stewardship Coordinator coordinates, executes and directs development-related events for the Division of Social Sciences, both in-person and virtual, that aim to promote the advancement goals of UC Santa Barbara including special events (symposiums, speaking engagements, alumni-student engagement gatherings), development events (donor campus visits, scholarship luncheons, receptions, and dinners), volunteer Board meetings, and off-campus events (donor engagement events and salons in the various regions). They provide content, design, and formatting input for event materials, while simultaneously coordinating the identification and procurement of goods and services for each event. They interface with donors and campus leadership at events as needed. #LI-KA1

Required Qualifications:

• Bachelor's degree in related area and / or equivalent experience / training
• 1-3 years of experience in the use of databases, expertise in the use of Word, Excel, Google Suite, and other software and/or web-based systems.
• Must sustain positive and mutually rewarding relations between the University and its donors.
• Organizational skills including skill to meet prescribed deadlines; event planning skills and ability to work under tight and shifting deadlines.
• Strong written, verbal and interpersonal skills, including tact and political acumen to effectively represent the institution.
• Analytical and critical thinking skills.
• Ability to maintain strict confidentiality in all aspects of work.

Preferred Qualifications:

• 1-3 years of experience working in Advancement/Fundraising or closely related field.
• 1-3 years Experience with donor database or CRM software (e.g. Advance, Raiser's Edge. Blackbaud, etc.).
• Strong leadership traits in training, delegating tasks and overseeing student interns.
• Basic knowledge of UC Santa Barbara, its mission, vision, goals, achievements, policies, and infrastructure.

Special Conditions of Employment:

Satisfactory criminal history background check

May be called upon to work occasional evenings and weekends at various Development Office, Institutional Advancement or campus-wide events.

UCSB is a Tobacco-Free environment

Job Functions and Percentages of Time:

• 70% Stewardship Program & Implementation - -Designs, implements, customizes and manages the stewardship program for donors, including significant annual and major gift donors, to optimize philanthropic support for the Deans' priorities for the College of Letters & Science Division of Social Sciences. -Produces and designs strategic financial and fund performance reports, scholarship and fellowship impact reports, and thank you letters to ensure all donors are thanked in a timely manner. -Partners with Development Communications, Office of Public Affairs & Communications, Gifts Administration, Events team and central Donor Relations & Stewardship on the creation of multi-media and video acknowledgements, press releases and publications, giving society benefits, recognition and celebratory events, and website updates directly related to donor stewardship. -Works closely with development colleagues, students, faculty, business officers and program leadership to obtain relevant information and determine the best strategies for effective stewardship of donors. -Manages and tracks all funds of the Division that require stewardship, including endowments, scholarships, fellowships, special initiatives and projects, and responsible for ensuring proper acknowledgments and the accuracy of gift records.
• 30% Donor Relations & Event Management - -Coordinates, executes and directs development-related events for the Division of Social Sciences, both in-person and virtual, that aim to promote the advancement goals of UC Santa Barbara including special events (symposiums, speaking engagements, alumni-student engagement gatherings), development events (donor campus visits, scholarship luncheons, receptions, and dinners), and off-campus events (donor engagement events and salons in the various regions). -Coordinates and manages the Division's volunteer meetings, including but not limited to, Department Boards, Councils, Advisory Groups and the Dean's Cabinet for the purposes of increasing philanthropic engagement. -Adheres to university policies, budgets, and procedures when coordinating events designed to steward the university's mission and resources, and build a community of lifelong supporters. - Negotiates with on and off-campus approved vendors who provide event goods and services while coordinating and supervising their implementation and guaranteeing successful completion. Works in close coordination with the Development Events team. -Interfaces with donors and campus leadership at events. -Assists Development Officers with customized campus visits for donors and prospects for the purposes of moving their relationship with the campus towards increased philanthropic giving.

Policy on Vaccination Programs

As a condition of employment, you will be required to comply with the University of California Policy on Vaccinations Programs - With Interim Revisions.*
As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals** must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms in this paragraph are defined in the policy.). Federal, state, or local public health directives may impose additional requirements.

For more information, please visit:

* UC Santa Barbara COVID-19 Information - https://www.ucsb.edu/COVID-19-information
* University of California Policy on Vaccinations - With Interim Revisions - https://policy.ucop.edu/doc/5000695/VaccinationProgramsPolicy


**Covered Individuals: A Covered Individual includes anyone designated as Personnel or Students under this Policy who physically access a University Facility or Program in connection with their employment, appointment, or education/training. A person accessing a Healthcare Location as a patient, or an art, athletics, entertainment, or other publicly accessible venue at a Location as a member of the public, is not a Covered Individual.

Equal Opportunity/Affirmative Action Statement:

UC Santa Barbara is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20.
For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.

Reasonable Accommodations:

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