GRANTS ANALYST 3 - 05072024- 57714
Nashville, TN 
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Job Description

Job Information

Opening Date/Time05/07/2024 12:00AM Central Time
Closing Date/Time05/20/2024 11:59PM Central Time
Salary (Monthly)$3,542.00 - $4,425.00
Salary (Annually)$42,504.00 - $53,100.00
Job TypeFull-Time
City, State LocationNashville, TN
DepartmentEducation
State of Tennessee Job Information


LOCATION OF (1) POSITION(S) TO BE FILLED: DEPARTMENT OF EDUCATION, SPECIAL EDUCATION SERVICES DIVISION, DAVIDSON COUNTY

For more information, visit the link below:


This position is hybrid.

Qualifications

Education and Experience: Graduation from an accredited college or university with a bachelor's degree and experience equivalent to two years of full-time increasingly responsible professional grants analytic work.
Substitution of Education for Experience: Additional graduate coursework in business administration, public administration, or other related acceptable field may be substituted for the required experience, on a year-for-year basis, to a maximum of one year.
Substitution of Experience for Education: Qualifying full-time professional analytic experience may be substituted for the required education, on a year-for-year basis, to a maximum of four years (36 quarter hours/24 semester hours is equivalent to one year).
OR
Two years of increasingly responsible professional grants analytic experience with the State of Tennessee.

Necessary Special Qualifications: None.

Examination Method: Education and Experience, 100%, for Preferred Service positions. For Executive Service positions, Minimum Qualifications, Necessary Special Qualifications, and Examination Method are determined by the appointing authority.

Summary

Summary: Under general supervision, is responsible for advanced working level professional grants analytic work of considerable difficulty; and performs related work as required.
Distinguishing Features: This is the advanced working level in the Grants Analysis sub-series. An employee in this class is responsible for work of greater complexity, may be responsible for supervising employees in this class or has statewide responsibility. This class differs from that of Grants Analyst 2, in that an incumbent of the latter performs work of less complexity and is not responsible for the supervision of other grants analysts. This class differs from that of Grants Program Manager in that an incumbent of the latter supervises Grants Analysts 2, and 3 in programs of greater scope and complexity.

Responsibilities

Resolving Conflicts and Negotiating with Others:
  1. Investigates complaints and develops corrective recommendations for identified problems.
Evaluating Information to Determine Compliance with Standards:
  1. Reviews, analyzes, and/or rates grant proposals to ensure compliance with guidelines and standards.
  2. Review documentation for grants to and/or from the state and other entities, to ensure compliance with grant conditions, federal/state regulations, and standards.
  3. Conducts on-site reviews and analyses of grant recipient programs and otherwise monitors program to determine compliance to pertinent federal, state, and other regulations and provisions of contracts.
Interpreting the Meaning of Information for Others:
  1. Ensure that those receiving grants are given full information on specifics of contracts so that the potential for the proper execution of grants and contracts is enhanced.
  2. Assist prospective grant recipients in fully understanding the provisions of grants and matters pertaining to the proper submission of proposals.
Monitor Processes, Materials, or Surroundings:
  1. Assists in developing and/or writes policies pertaining to grants.
  2. Develops grant monitoring procedures and processes.
  3. Develops and maintains review guidelines for grant programs' compliance.
Training and Teaching Others:
  1. Develops and provides statewide training (such as, but not limited to: the grant application process, compliance training, etc.), for stakeholders.
Monitoring and Controlling Resources:
  1. Monitors use of grant funds and/or documentation that is received.
  2. Monitors and reports on grants to the state and on grants from the state to other entities.
  3. Assess adequacy of administration, organization, fiscal viability, and other pertinent matters relating to entities receiving grants.
Processing Information:
  1. Develops and/or maintains complex grant spreadsheets/databases and updates as needed.
  2. Compile information/reports on grants and grant programs for various stakeholders.
Coordinating the Work and Activities of Others:
  1. Coordinates and conducts project meetings to ensure program/project and/or stakeholder's goals are met.
Analyzing Data or Information:
  1. Reviews, analyzes and rates grant proposals, recommending approval or rejection.
  2. Interprets and enforces existing policies and methods.
  3. Analyze pertinent policies and procedures to make recommendations for improvements.
Thinking Creatively:
  1. Develops requests for grant proposals and disseminates to various potential grantees making them aware of the possibility of funding.
Provide Consultation and Advice to Others:
  1. Provide technical assistance pertaining to grant policies, procedures, guidelines, and programs.
  2. Provides process related guidance and advice to management and/or other statewide groups.
  3. Make recommendations on improvements which recipients should make to more properly execute provisions of grant contracts.
Documenting/Recording Information:
  1. Prepares and/or maintains complete and accurate records and reports, (such as, but not limited to the National Environmental Policy Act (NEPA) Administrative record, enforcement action request, grant applications, etc.).
  2. Prepares and maintains a variety of standard reports, databases, etc. relative to grants development and administration.
  3. Documents all relevant work activities, contacts, and meetings in all forms of communications (i.e. electronic, paper, databases, etc.).
Communicating with Persons Outside Organization:
  1. Communicate with applicants, grant recipients, the federal government, and other entities in accomplishing work.
  2. Ensures all internal and external customers are serviced in a timely, professional and knowledgeable manner.
  3. Make presentations to internal and external stakeholders.
Performing Administrative Activities:
  1. Assists in the revision of grant contracts as indicated.
Coaching and Developing Others:
  1. Coaches and mentors other grants and program staff in specialty areas.
  2. Develops tools (such as, but not limited to: checklists, guides, etc.), to assist other grants and program staff in their performance of job duties.
Interacting With Computers:
  1. Utilize various software programs, such as word processing, spreadsheets, databases, etc.
  2. Enter time and leave within the designated computer program, in a proper and timely manner.
Getting Information:
  1. Searches sources for appropriate grants to the state and participates in developing proposals for grants.
  2. Receives information or documentation from applicants/grantees, funding entities, and other stakeholders.
Communicating with Supervisors, Peers, or Subordinates:
  1. Advise management about issues of concern, as they occur.
  2. Provide effective communication to supervisors or peers, by telephone, email, verbally, etc.
  3. Recognizes, provides, and communicates areas of improvement.
  4. Communicate regularly with coworkers, and/or supervisors to ensure consistent program operation.
Updating and Using Relevant Knowledge:
  1. Adapts to and keeps up-to-date with changes in laws, regulations, and policies.
  2. Fulfill established educational/training requirements.
  3. Seek opportunities for professional development.
Organizing, Planning, and Prioritizing Work:
  1. Prioritizes and is flexible with work assignments, to ensure goals are met.

Competencies

Competencies:
  1. Integrity & Trust
  2. Written Communications
  3. Customer Focus
  4. Decision Quality
  5. Problem Solving
  6. Informing
  7. Dealing with Ambiguity
  8. Priority Setting
  9. Approachability
  10. Time Management
Knowledge:
  1. Customer and Personal Service
  2. Law & Government
  3. Computers & Electronics
  4. Mathematics
  5. Clerical
Skills:
  1. Monitoring
  2. Reading Comprehension
  3. Judgment & Decision Making
  4. Critical Thinking
  5. Speaking
  6. Writing
  7. Service Orientation
  8. Active Listening
  9. Time Management
  10. Active Learning
  11. Mathematics
  12. Coordination
Abilities:
  1. Written Comprehension
  2. Written Expression
  3. Deductive Reasoning
  4. Oral Comprehension
  5. Oral Expression
  6. Time Sharing
  7. Auditory Attention
  8. Problem Sensitivity

Tools & Equipment

  1. Computer/Tablet
  2. Telephone/Blackberry/Cell Phone
  3. Fax Machine/Copy Machine
  4. Printer/Scanner
  5. Safety/Personal Protective Equipment (PPE)


Pursuant to the State of Tennessee’s Workplace Discrimination and Harassment policy, the State is firmly committed to the principle of fair and equal employment opportunities for its citizens and strives to protect the rights and opportunities of all people to seek, obtain, and hold employment without being subjected to illegal discrimination and harassment in the workplace. It is the State’s policy to provide an environment free of discrimination and harassment of an individual because of that person’s race, color, national origin, age (40 and over), sex, pregnancy, religion, creed, disability, veteran’s status or any other category protected by state and/or federal civil rights laws.

 

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Job Summary
Company
State of Tennessee
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Education
Bachelor's Degree
Required Experience
2+ years
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