Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

Monday-Friday 8a-5pm with some overnight travel

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

Requires at least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

This position will assist the Institute for Disaster Management (IDM) faculty and staff in support of general office management. This includes serving as a point of contact and liaison with internal and external constituencies; assisting Project Managers in coordinating, organizing and logistical planning for new and funded projects; providing meeting and calendar support, as needed; maintaining listservs; and ordering requisite supplies and equipment. Responsibilities include collecting and organizing data for reporting and planning, planning meetings and events, preparing electronic and print materials, and communicating clearly and professionally with a wide range of stakeholders. In addition, this position serves as the initial point of contact for visitors to IDM and will be responsible for operating the main telephone line.

The employee in this position will function within a complex research institute environment, which includes working with numerous government and non-governmental agencies in an academic setting. This position will be needed to manage - in a confidential manner - multiple projects, tight deadlines, scheduling, and correspondence with exceptional attention to detail. The position necessitates a self-starter who can stay focused with frequent interruptions, prioritize and manage assigned duties with accuracy, and work in a team environment.

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Provide administrative support for IDM leadership and Project Managers on externally funded projects. This includes scheduling and coordinating appointments and meetings on and off campus, preparing materials, ensuring grant deliverables are completed accurately and on time, and acting as primary contact for internal and external constituents in communications, meetings, and other interactions.

Provide administrative support for IDM faculty and staff. This includes ordering office supplies, inventory management, building access, and other logistical support.

Make and manage venue reservations and catering orders for multiple events, manage and maintain email distribution lists, including course registration, manage the overall calendar of events for the projects, and manage and maintain program supplies.

Communicate via multiple platforms with state program officers, internal UGA partners, and external community partners on issues related to the project's overall scope.

Assist with reporting and tracking grant deliverables in compliance with the agency's planned goals and objectives. Brief IDM leadership on project updates.