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NorthWest Arkansas Community College (NWACC) provides quality and affordable higher education to empower lives and strengthen communities within Northwest Arkansas and surrounding areas.
As the largest community college in Arkansas, NWACC is recognized as a leader in education. NWACC offers a full range of associate degrees, certificates and workforce training programs that prepare students for rewarding futures and careers.
NWACC employees are dedicated to fostering a diverse educational community and cultural learning environment that supports student success.
The Administrative Specialist III - ECE is responsible for coordinating office activities; researching and preparing special reports; developing, revising, and recommending administrative policies and procedures as directed by supervisor. This position is governed by state and federal laws and agency/institution policy. The position is based in Springdale, AR, NWACC Washington County Campus.This position is responsible for the office management and staff support for the Department of High School Relations. This individual will provide clerical support for administrative staff and ECE faculty members. Responsibilities include employment memorandums, budget, purchase orders, leave and time sheets, room scheduling, substitute teachers scheduling, billing, travel reservations, high school course requests, event coordination and support.
Essential Duties
- Answer the telephone and take messages for the staff in theECEprogram, update procedures manuals and maintain office supplies for theECEprogram. This duty is performed daily.
- Type correspondence and reports as needed. Copy and fax materials as needed for theECEprogram. This duty is performed daily.
- Work with Director ofECEto coordinate Work-Study assignments. This duty is performed weekly.
- Events - Counselor's Day, Superintendent's Breakfast,High School-BasedFaculty Lunch, and others.
- Complete purchase orders, employee memorandums and other documentation required by Business Services. This duty is performed daily.
- Use Ad Astra to schedule rooms as needed. This duty is performed weekly.
- Filing for staff in theECEprogram. This duty is performed daily.
- Maintain budget files for theECEprogram. This duty is performed daily.
- Ensure accurate billing and room utilization fees for each high school. This duty is performed monthly.
- Complete travel forms as needed for theECEprogram. This duty is performed monthly.
- Mail outs such as transcripts, letters and surveys. This duty is performed annually.
- Perform any other related duties as required or assigned.
Salary $16.35 hourly
Knowledge, Skills, and Abilities
Proficiency in MS Office Suite (Word, EXCEL, Database, PPT). Knowledge of work-related subject area. Knowledge of computers and software applications. Ability to prepare, present, and review oral and written information and reports. Ability to research and analyze related work program information. Ability to develop, recommend, interpret, and apply policies and procedures. Ability to analyze financial records and prepare reports. Ability to plan, organize, and direct the work of others.
Physical Demands/Work Environment
The following physical activities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.
While performing the functions of this job, the employee is:
Frequently:
* Manipulate items with fingers, including keyboarding
* Sitting
* Standing
* Walking
Constantly:
* Hearing
* Repetitive motion
* Talking
The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; and/or visual inspection at distances close to the eyes.
Environmental Conditions
The following work environment characteristics described here are representative of those an employee encounters while performing essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
Required Education and Experience
The formal education equivalent of a high school diploma; plus one year of experience in a business office setting.
NWACC is an Equal Opportunity Employer, please see our EEO policy.
Northwest Arkansas Community College is committed to providing equal employment opportunity for all employees and applicants in compliance with applicable law. No personnel decisions concerning any term or condition of employment shall be unlawfully based upon race, color, religion, sex, gender, national origin, age, marital status, veteran status, disability and any other protected class protected by law.