Real Estate
Full Time
77946BR
Job Summary
Uses advanced concepts to implement and coordinates building management procedures and space planning activities which require specialized consideration such as laboratories with special circumstances (e.g., special ventilation, or use of hazardous materials) or coordination of activities with multiple building occupants / departments. Facilitates and collaborates with management on the design and planning for space allocation. Applies extensive knowledge of organization buildings, infrastructure, policies and procedures. Determines methods and procedures on new assignments. May mentor and train peers and supporting staff members. Supervise part time engineer.
The Facilities Manager is responsible for the day-to-day facilities management of leased and P3 properties occupied by UCSF departments.
Under the direction of the Senior (Sr.) Facilities Manager, individual provides and is accountable for day to day facilities management activities including maintaining landlord tenant relations; physical and financial facilities planning for leased properties; coordination of alterations and repairs and maintenance of HVAC, security, and other building systems; and of janitorial and hazardous materials services; and day to day resolution and coordination of property management and facilities issues in leased sites.
This position provides day to day facilities management for China Basin Buildings, Laurel Heights, 499 Illinois, Sandler Building, Pritzker Building, The Exchange and other locations, as assigned, and will manage minor repairs and construction. The individual is a primary contact for Campus and Health units in assigned sites providing direction and advice for facilities issues. The department is increasing its activities in this area because of the continued expansion into leased facilities. This position is a professional liaison between property owner, occupants, technical experts, and others related to leased property facilities operations.
Work is assigned and reviewed by Sr. Facilities Manager at one-on-one meetings. The Facilities Manager usually works independently with little direct day to day supervision and must manage own workload and set priorities to resolve many ongoing projects at various stages of completion.
The Facilities Manager must maintain a professional demeanor while resolving adversarial issues related to landlord tenant relations, matters of confidentiality and customer service. Must work independently to analyze problems, develop appropriate solutions, analyze financial requirements, ensure compliance with lease agreement obligations, and make recommendations to Sr. Facilities Manager and others including department chairs and senior executives, for appropriate course of action. Must be creative in developing options for problem resolution while complying with contract provisions, UC policies and union agreements.
The Facilities Manager must respond to phone calls/messages, memos and notices from tenants and landlords and successfully research, analyze and resolve conflicts concerning responsibility for repairs, maintenance, and costs in leased facilities. The individual must coordinate contractors, collect information on various options, request pricing and make specific recommendations for problem clarification and resolution. Establishes and maintains relationships with landlord, vendors, and tenant contracts.
The Facilities Manager coordinates vendors' activities with Property Managers in leased facilities. Responsible for ensuring proper locks, keys, director listings and signs are ordered. Facilities Manager selects vendors and acquires services for maintenance, repairs, and improvement projects such as painting, carpeting, outlet installation, plumbing electrical and HVAC repairs, etc. Oversees and coordinates work as required.
The Facilities Manager also maintains and updates operating costs for facilities and runs reports and projections as needed.
The final salary and offer components are subject to additional approvals based on UC policy.
To see the salary range for this position (we recommend that you make a note of the job code and use that to look up): TCS Non-Academic Titles Search
Please note: An offer will take into consideration the experience of the final candidate AND the current salary level of individuals working at UCSF in a similar role.
For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range.
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Department Description
The organization of UCSF Real Estate is focused on the development, planning, delivery and management of physical space for UCSF. Key responsibilities include a unified approach to oversee the active UCSF growth planned on a multi-site campus and to manage the complex metropolitan environments affecting capital assets and projects and efforts to align municipal challenges with maximum effectiveness in support of the UCSF mission.
The department serves to provide the following services, which includes:
Required Qualifications
Preferred Qualifications
About UCSF
The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.
Pride Values
UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.
In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at
Join us to find a rewarding career contributing to improving healthcare worldwide.
Equal Employment Opportunity
The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.
Organization
Campus
Job Code and Payroll Title
005196 FAC MGT SPEC 4
Job Category
Facilities & Custodial, Professional (Non-Clinical), Professional and Managerial, Project Management, Real Estate Services
Bargaining Unit
99 - Policy-Covered (No Bargaining Unit)
Employee Class
Career
Percentage
100%
Location
Minnesota Street (SF)
Shift
Days
Shift Length
8 Hours
Additional Shift Details
Monday to Friday, 8am to 5pm