JOB ANNOUNCEMENT

Staff Assistant- Excluded

Department of Finance

Chicago Benefits Office

Number of Positions: 1

Under direction, assists in the performance of specialized administrative support duties, develops and implements management methods to improve organizational performance, and performs related duties as required.

ESSENTIAL DUTIES

• Responds to inquiries regarding the services or interpretation of the City's Healthcare Medical Plans, Pre-Tax Cafeteria Plan, and other local, state, and federal healthcare administration-related rules or regulations.
• Serves as the benefits office timekeeper and liaison to the department's personnel team, including interpreting personnel policies and procedures to staff.
• Ensures HIPAA compliance regarding employee medical claims, responses to Freedom of Information Act requests, subpoenas and Office of Inspector General inquiries, and other office operations.
• Acts as the liaison for multiple meetings, including, but not limited to, the Benefits Committee, the Deferred Compensation Committee, and weekly, quarterly, and annual meetings with vendors.
• Orders and assists with basic accounting of travel, office supplies, and staff training budget and costs.
• Performs invoice management and reimbursement reconciliation.
• Assists with processing employee reimbursements and payroll credits based on the audit reviews.
• Assists with processing the annuitant's reimbursement request.
• Updates expenditure reports as needed.
• Assists with tracking payment plan compliance.
• Provides project coordination assistance and support to complete tasks by the deadline.
• May research, compile, and analyze data to help prepare programmatic and administrative reports, such as the healthcare enrollment report.
• Evaluates office operational processes and recommends procedural changes to improve efficiencies.
• Researches costs and analyzes expenditures to assist in preparing and tracking the annual budget.
• Assists staff in resolving complex or sensitive operational work problems.

Additional duties may be required for this position.

LOCATION: Department of Finance

Chicago Benefits Office

2 N. LaSalle St.

Chicago, Il 60602

DAYS & HOURS: Monday through Friday, 8:30 AM to 4:30 PM

THIS POSITION IS EXEMPT FROM THE CAREER SERVICE

Graduation from an accredited college or university with a bachelor's degree in business administration, public administration, or a related field, supplemented by one year of administrative experience, or an equivalent combination of training and experience.

SELECTION REQUIREMENTS

This position requires applicants to successfully complete an interview which will include a written exercise and/or skills assessment as part of the interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position, based on the oral and written parts of the interview will be selected.

Preference will be given to candidates possessing the following:

* Previous healthcare or benefits administration experience

* Previous invoice management and reimbursement reconciliation experience

* Previous experience leading and managing a team

* Proficiency using Microsoft Office Suite

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago in an Equal Employment Opportunity and Military Friendly Employer.

City of Chicago

Brandon Johnson, Mayor

Applications for this position will be accepted until 11:59 pm CDT on May 2, 2024.