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- Accurate and timely and administration of all payroll data using multiple ADP systems for US and international payroll data.
- Prepare and audit various weekly, monthly, quarterly and year end payroll reports (benefit deductions, gross payroll, hours worked, W-2's, etc.). Prepare payroll reports as requested by management, such as overtime cost reports, payroll fluctuations, etc.
- Prepare and enter journal entries related to payroll.
- Reconcile all general ledger accounts related to payroll, benefits, and insurance.
- Manage and maintain all employee payroll records and reconciliations of payroll registers to the general ledger including all necessary journal entries.
- Manage and process domestic payroll executed by ADP every two weeks.
- Manage and process the monthly payrolls with foreign payroll providers in 15 foreign countries including contractors.
- Ensure benefit deductions and tax codes are accurately established and processed timely.
- Reconcile leave of absence pay, prepare 401k and FSA funding reports, and ensure benefit deductions and tax codes are accurately established and processed timely.
- Provide wage garnishments to ADP, address and assist in the resolution all payroll inquiries from ADP.
- Manage time card process ensuring that all necessary time cards are entered by processing deadlines, communicate with employees and supervisors as necessary to enforce compliance.
- Process all employee expense reimbursements via payroll
- Responsible for accurate tracking of global vacation and sick leave per Company policies and recording of financial liability by journal entry.
- Ensure accurate deductions for retirement related plans, manage financial responsibilities of the plans and timely reporting including Form 5500 and annual audits.
- Bachelor's degree required.
- 5-7 years in payroll and general accounting. International payroll experience a plus.
- Prior experience with ADP payroll systems is required.
- Must be self-motivated, accountable and operate with minimal supervision in an independent role.
- Strong organizational and analytical skills.
- Excellent interpersonal, customer service and communication skills
- Intermediate Excel skills required.
- Experience with MS Dynamics Great Plains preferred.
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Vaco LLC and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco") respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco's HR Notice at Collection for California Applicants and Employees .
- Virginia residents may access our state specific policies .
- Residents of all other states may access our policies .
- Canadian residents may access our policies in English and in French .
- Residents of countries governed by GDPR may access our policies .
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual's skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.