Job Description:

Position Summary

The Part-time Learning and Engagement Administrative Assistant provides financial administrative support for the Learning and Engagement division. The ideal candidate for this role is organized and detail oriented, understands systems and financial functions such as working with and contracting independent contractors, overseeing payments, invoicing and budget tracking. In addition, this position will help provide some project assistance.

The Part-time Learning and Engagement Administrative Assistant will report to the Director of Strategic Operations for the Learning and Engagement division.

This position requires Shift Leads to work rotating shifts in order to learn and facilitate departmental and facility needs.

This position requires ongoing flexibility in work hours due to events, staffing needs and other factors.

Position's Principal Responsibilities

* Administers the contracting process for all programs within the Learning and Engagement team; drafts contracts, routes for approval, sends to vendors

* Collects and submits all invoices from contracted labor for the division, obtains approval from supervisors and submits for payment in Workday

* Oversees school bus and teacher reimbursement related to the Walker School Visits program

* Creates dashboards and reports ensuring visibility for the team of their financial data

* Reviews monthly expenses to ensure proper coding and make updates where needed

* Assists the Director of Strategic Operations, Learning and Engagement with scheduling and calendar management

* Other project assistance as needed

Minimum Qualifications

* 2 years relevant administrative experience OR bachelor's degree in business administration, or related field

* Experience with Microsoft Outlook and other Microsoft Office tools, such as Microsoft Teams and SharePoint

* Experience with Workday

* Experience with Asana

Education, Training, and Traits

* A good sense of humor and a calm demeanor under pressure

* Great at writing for clarity

* Operations and systems mind-set

* Excellent customer service skills

* Problem solver

Work Experience

* Experience providing administrative support

Physical Demands and Work Environment:

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Sitting or leaning while on post will not be permitted.

* Physical demands: Position requires working in Museum Galleries for prolonged periods of time. This position requires standing, walking and climbing stairs, bending and stretching, and physical stamina to lift a minimum of 50 pounds unassisted. This position requires visual acuity to review written materials is required for this job.

* Work Environment:Work will be performed in an office environment, museum spaces. Additionally, Strong communication skills and ability to interact politely and effectively with a wide range of Museum members, visitors, volunteers and staff. Effectively utilize museum communications system. Communicate with public safety, fire and other local or state emergency personnel in an effective and calm manner.

All offers of employment are contingent on your successful completion (where permitted by state law) of a confidentiality agreement and background check. In addition, you will need to provide proper identification verifying your eligibility to work in the United States on your first day of work.

Crystal Bridges is an equal opportunity employer committed to building and maintaining a culturally diverse workplace that is free of discrimination and harassment of any kind. We encourage women, minorities, individuals with disabilities, and veterans to apply. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, veteran status, or any other status protected by the laws or regulations in the locations where we operate.