Exempt/Non-Exempt: Non-Exempt Reports to: Accounts Payable Manager
GENERAL SUMMARY OF POSITION:
Perform transactional and analytical accounts payable processing and clerical functions
CORE & ESSENTIAL FUNCTIONS:
Review all invoices for appropriate documentation and approval prior to payment
Process three-way P.O. matching invoices and non-P.O. invoices
Prioritize invoices according to cash discount potential and payment terms
Process check requests
Audit and process credit card bills and expense reports
Audit expense receipts for compliance with company’s expense plan and IRS regulations
Communicate with sales professionals on monthly expense report submissions, provide reminders and answer questions
Manage the 1099 annual filing
Reconcile vendor statements, research and correct discrepancies
Assist in month end closing
Maintain files and documentation thoroughly and accurately, in accordance with company policy
Execute internal controls to ensure adherence to the expense policy and maintain the compliant control environment
Respond to all vendor inquiries in a professional and courteous manner
Identify areas for process improvement and make recommendations on changes
Maintain strict adherence to deadlines
Assist with other projects as needed
Attends work on a regular and dependable basis.
Must possess 2+ years of Accounts Payable experience. Possession of at least a high school diploma is required and a post-secondary degree or college classes in accounting is preferred. Demonstrated aptitude for problem-solving, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills are essential. Must possess knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts and corporate procedures. Must be extremely organized, self-directed, must possess an acute attention to detail and time management skills. Must be results-orientated and able to work both independently and within a team environment with an emphasis on accuracy and timeliness. Must possess excellent verbal and written communication skills. Proficiency in using Microsoft Office Suite applications and contact management software; past ERP experience a plus.
POSITION TYPE/EXPECTED HOURS OF WORK:
Occasional evening and weekend work may be required as job duties demand.
Ability to communicate orally in a clear, concise and effective manner with the customers, account representatives, company representatives, management, staff, and the public in face-to-face, one-on-one and group settings. Ability to use a telephone for communication. Ability to maintain regular, predictable, and punctual attendance at the corporate office located in Cleveland, Ohio. Ability to establish and maintain effective working relationships with others. Use office equipment such as a personal computer, copier and facsimile machines. Ability to communicate in writing in a clear, concise and effective manner. Sit or stand for extended time periods. Hearing and vision required to be within normal ranges. Read at, above, and below shoulder height. Occasionally stoop, kneel or crouch. Sufficient manual dexterity required to operate equipment. Normal range of tolerance to household and other types of typical industrial/ construction chemicals and solvents.
EQUAL OPPORTUNITY EMPLOYER:
The Garland Company, Inc. is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.