Executive Assistant & Program Manager to the Chief Operating Officer
Irvine, CA 
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Posted 5 days ago
Job Description
[CORPORATE] Executive Assistant & Program Manager to the Chief Operating Officer
Position Location: Irvine, California
Job Code Posting: 4085
Quantity Required: 1

Masimo (NASDAQ: MASI) headquartered in Irvine, California, is a fast-growing and award-winning international medical technology and device company with operations spanning the globe. We develop innovative, noninvasive monitoring technologies that save, extend and improve the lives of people of all ages, in all walks of life. These revolutionary technologies are helping to solve "unsolvable" problems that have plagued the healthcare industry, while taking the pain and discomfort out of blood monitoring. For more than 25 years, innovation has been and will continue to be our passion.

Job Summary

The Executive Administrative Assistant/Program Manager provides high level executive administrative support for the COO. This position acts an ambassador both internally and externally and helps drive the implementation of priorities across the organization. This includes but is not limited to travel planning, organizing, managing, executing meetings, relationships, and communications on behalf of the COO.

This position is often assigned work on a project basis and is expected to manage the entire problem solving process, which includes researching and analyzing information, identifying and recommending potential solutions, and presenting the finished product in the form of a written recommendation or a completed project. They must work with a high degree of autonomy in a fast-paced work environment.

Duties & Responsibilities

  • Administers programs, projects and/or processes specific to the operating unit served;
  • Manage confidential communications and files;
  • Written and verbal communication with Masimo executives and senior leadership;
  • Participate in meetings and events on behalf of the executive;
  • Manage calendars, internal and external business meetings, conference calls etc;
  • Draft and edit correspondence, spreadsheets, graphs, statistics, reports and presentation material;
  • Follow-up on internal and external department requests;
  • Work closely and effectively with the leader to keep him/her well informed of upcoming commitments and responsibilities;
  • Anticipate future needs and deadlines;
  • Write effective copy for a variety of audiences (i.e. healthcare professionals, healthcare executives, patients, consumers and/or employees);
  • Organize, prioritize and multi-task a variety of assignments under pressure with an eye for consistent messaging;
  • Ensure documentation meets editorial guidelines and quality standards;
  • Coordinate multiple documentation reviews with Marketing, Engineering, Quality Assurance, and Regulatory Affairs departments;
  • Route documents in document control system, including associated quality system documentation as needed;
  • Coordinate business and personal travel;
  • Process expense reports and reconcile corporate card statements;
  • Other duties as assigned;

    Minimum Qualifications

    • Minimum of five years' experience working for C-level executive at one company;
    • Excellent copywriting, copy editing, and technical writing skills with an ability to think strategically;
    • Ability to research and synthesize information and translate complex, clinical and technical information into plain language;
    • Interpersonal communication skills with an ability to remain flexible in a fast paced environment;
    • Detail-oriented, multi-tasking with the ability to work in a fast-paced environment is required; ability to balance multiple concurrent projects;
    • Excellent organizational, communication, and decision-making skills;
    • Self-Starter who are assertive, enthusiastic, and highly motivated;
    • Ability to work well within a team environment and independently;
    • Must be available and willing to occasionally work extended hours as needed (during crunch times) per day or per week, including weekends and holidays, in order to meet business needs;
    • Portfolio containing finished professional pieces as well as conceptual work;
    • Experience writing to editorial guidelines;
    • Proficient in Microsoft Office Suite, particularly Word, Excel and Powerpoint;
    • Must possess excellent attention to detail and maintain a high commitment to excellence in their work on a daily basis;
    • Must exhibit excellent communication, grammatical, & organizational skills;
    • Database and computer skills required;
    • Must be accountable for their work and exhibit a positive attitude;
    • Domestic and International travel up to 25%;

    Education

    Bachelor's degree in English, Communication, Sciences, or related degree.

    Physical Requirements/Work Environment

    This position primarily works in an office environment. It requires frequent sitting, standing and walking. Daily use of a computer and other computing and digital devices is required. May stand for extended periods when facilitating meetings or walking in the facilities. Some local travel is necessary, so the ability to operate a motor vehicle and maintain a valid Driver's license is required.

    The physical demands of the position described herein are essential functions of the job and employees must be able to successfully perform these tasks for extended periods. Reasonable accommodations may be made for those individuals with real or perceived disabilities to perform the essential functions of the job described.

    We are proud to offer if eligible a highly competitive compensation plan with an excellent benefits package including 3 weeks vacation, stock options, 401k match, medical, dental, vision plans and much more!

    Masimo is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state or local law.

    ***NO AGENCIES PLEASE*** Thank you!

    #LI-AK1


    Masimo is an Equal Employment Opportunity Commission / Affirmative Action employer, We encourage Minorities, Females, Disabled and Veterans to apply


     

    Job Summary
    Start Date
    As soon as possible
    Employment Term and Type
    Regular, Full Time
    Required Education
    Bachelor's Degree
    Required Experience
    5+ years
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