Logistics Coordinator
Silver Spring, MD 
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Posted 25 days ago
Job Description
  • Enter data into conference database, generate reports, and perform mail merges.
  • Create and process forms for registration, reimbursement, honoraria, evaluations, and other forms as needed.
  • Create, duplicate, and assemble conference/review materials, including name badges, tent cards, signs, packets, and other materials as requested by client.
  • Correspond with attendees via phone, email, fax, Federal Express, and U.S. Mail.
  • Generate and update rooming lists.
  • Coordinate BEO requirements with hotel with MP/SCM assistance and supervision.
  • Prepare logistical and confirmation letters for clients, attendees, speakers/VIPs, and vendors.
  • Provide onsite support.
  • Arrange, facilitate, and otherwise support conference calls.
  • Arrange travel for sponsored attendees and speakers/VIPs.
  • Provide travel support for non-sponsored attendees as necessary.
  • Order necessary supplies.

 

Special Notes/Instructions
Administrative support experience MS Office Skills (Particularly MS Access)
Job Summary
Start Date
11/12/16
Employment Term and Type
Regular, Full Time
Hours per Week
40
Required Education
Bachelor's Degree
Required Experience
0 to 5 years
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