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Logistics Coordinator
Silver Spring, MD
Job Description
- Enter data into conference database, generate reports, and perform mail merges.
- Create and process forms for registration, reimbursement, honoraria, evaluations, and other forms as needed.
- Create, duplicate, and assemble conference/review materials, including name badges, tent cards, signs, packets, and other materials as requested by client.
- Correspond with attendees via phone, email, fax, Federal Express, and U.S. Mail.
- Generate and update rooming lists.
- Coordinate BEO requirements with hotel with MP/SCM assistance and supervision.
- Prepare logistical and confirmation letters for clients, attendees, speakers/VIPs, and vendors.
- Provide onsite support.
- Arrange, facilitate, and otherwise support conference calls.
- Arrange travel for sponsored attendees and speakers/VIPs.
- Provide travel support for non-sponsored attendees as necessary.
- Order necessary supplies.
Special Notes/Instructions
Administrative support experience
MS Office Skills (Particularly MS Access)
Job Summary
Company
Start Date
11/12/16
Employment Term and Type
Regular, Full Time
Hours per Week
40
Required Education
Bachelor's Degree
Required Experience
0 to 5 years
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