Schedule Weekly Hours:

Join our Contracts Team as a Contract Services Coordinator! We are seeking highly organized and detail-oriented individuals for this full-time, hybrid position. Initial training will be on-site, followed by a combination of remote and on-site work once comfortable.

As a Contract Services Coordinator, you will play a key role in managing and administering the implementation of supply and service contracts. Key responsibilities include:

• Coordinating the review and approval process for contracts.

• Collecting, preparing, and analyzing relevant data and information.

• Negotiating and evaluating contract teams to ensure compliance and optimal outcomes.

• Serving as the content and application expert for our contract management database.

Qualified candidates must possess:

• Bachelors degree in Legal, Business, or related field

• At least one year of contract experience, with a background in automated applications.

Apply today to become part of our dedicated team and make a significant impact on our organization's success!

The Contract Services Coordinator is responsible for providing a broad range of contract services for Gundersen Health System and Regional Partners. This position will manage and administer the implementation of both supply and service contracts and coordinate the contract review and approval process. This position will collect all the necessary data and other relevant information to prepare, review, analyze, negotiate and evaluate the contract terms, including monitoring contract compliance with corporate and departmental policies. This position will be responsible for managing the accuracy of the Contract Management Database and also serve as the content and application expert for this Database program. This position also includes leading special projects. The Contract Services Coordinator will be accountable for project assignments, as well as being able to prioritize and coordinate multiple projects simultaneously.

Major Responsibilities:

1. Lead special projects related to strategic department and organization goals and objectives. This may require being available on-call outside of regular business hours.

2. Function as Contract Management Database content and application expert which includes the development, implementation, testing, upgrading and management of the overall Contract Management Database.

3. Work closely with the Information Systems team to scrutinize the Contract Management Database for data accuracy.

4. Lead the training of other users on the Contract Management Database and develop training and reference materials.

5. Analyze and evaluate contract requests for business need, financial commitment and determine if legal terms and conditions meet the criteria defined by Legal and Compliance.

6. Determine appropriate contract type to ensure the applicable level of review and approval as defined in corporate operational policies.

7. Assist the Legal team with evaluation, review and negotiation of contract terms and conditions.

8. In collaboration with the Legal, Compliance and Accounting department, assist in protecting Gundersen Health System's reputation, financial interests, risk management, compliance and avoidance of contractual disputes.

9. Develop measurement and/or reporting tools to monitor contract compliance/non-compliance.

10. Responsible for maintaining integrity and accuracy of pricing data on supply contracts, including evaluating appropriate contract tier price and validating price interfaced between Contract Management Database and Lawson Materials Management application.

11. Analyze and assist departments with contract related inquiries and information requests in a timely, accurate and professional manner as they relate to contract price, term, legal obligations and renewal and termination provisions.

12. Performs other job related duties as requested.

Education and Learning:

REQUIRED Bachelor's degree in Legal or Business or a related field

Work Experience:

REQUIRED 1 year of contract experience with a background in automated applications

DESIRED 3-4 years of healthcare contract experience in contract management applications

Age Specific Population Served:

Nonage Specific (N/A)

OSHA Category:

Category III - No employees in this job title have a reasonably anticipated risk of occupational exposure to blood and/or other potentially infectious materials.

Environmental Conditions: Not substantially exposed to adverse environmental conditions (as in typical office or administrative work).

Physical Requirements/Demands Of The Position:

Sitting Frequently (34-66% or 5.5 hours)

Static Standing Frequently (34-66% or 5.5 hours)

Walking/Standing Frequently (34-66% or 5.5 hours)

Driving Occasionally (6-33% or 3 hours)

Reaching - Below Shoulder Occasionally (6-33% or 3 hours)

Repetitive Actions - Pinch Forces Occasionally (6-33% or 3 hours)

Repetitive Actions - Fine Manipulation Frequently (34-66% or 5.5 hours)

If you need assistance with any portion of the application or have questions about the position, please contact or call 608-775-0267

Equal Opportunity Employer