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Assistant General Manager
New York, NY
Job Description
JLL is currently seeking a dynamic individual for the role of Assistant General Manager to join our office property management team. Our team's priorities are providing an experiential approach that guides a differentiated property management experience, resulting in better care and better business. Also, we support the exponential growth of our business by providing people integration and synergy. Plus, we develop our people for bigger and better roles, support ambitions beyond the workplace, and apply new technology and data to drive change.
WHAT YOU'LL BE DOING/WHAT WE NEED FROM YOU/WHAT YOU'LL DO
Supports Brokerage Team in review of lease proposals and lease language and is responsible for lease administration process.
Maintains intimate knowledge of lease agreements and ensures compliance from accounting and an Operations perspective.
Reviews and approves purchases of supplies and equipment in accordance with client budgets and established parameters.
Prepares annual submissions, for review by the General Manager, for the JLL Property Awards Program and industry awards (e.g., BOMA TOBY award.)
Responsible for compliance with development, revision and implementation of property manuals and on-line systems.
Ensures completion of the assigned criteria within JLL's Compliance Excellence Program.
Assists with the preparation and review the annual jurisdictional forms and filings as required. (i.e. Income & Expense, Real Estate Tax payments, Property Tax fillings,etc.
Works with Client Accounting Services (CAS) to manage the accounting process and participates with the on-site bookkeeping functions and collection process. Oversees the development and revision of written accounting procedures for the office.
Prepares and reviews financial documents pertaining to all building operations. These may include, but are not limited to: tenant billing reports, occupancy rates, dates of lease expirations, financial reporting for client and ensures compliance with financial documents. Report to General Manager any variances, concerns and projections needed to sustain building operations.
Assists with the preparation of the annual budget documentation (i.e., explanatory notes.) Plans and administers budget for the office building(s).
Creates and implements the asset management plan.
Inspects property and equipment to determine extent of service and/or equipment required. Recommends, justifies, develops, and coordinates projects that enhance the value of the office buildings.
Works with Chief Engineer to assign employees to duties pursuant to client and JLL guidelines.
Arranges for alterations to, or maintenance, upkeep, or reconditioning of property as specified in the operating budget, management plan and/or management services agreement.
Competitively bids and prepares all service contracts to assure high quality and cost-effective services. Assembles and analyzes contract bids, and submits bids, recommendations, and standard form contract agreement to authorized signor for execution.
Work with Engineers/Chief Engineer to ensure that emergency evacuation procedures are in place and life safety systems are operating effectively and that 4-Sight (JLL's web-based tool for emergency preparedness) is kept updated on a regular basis.
Assists Chief Engineer in meeting the assigned criteria within JLL's Compliance Excellence Program and Engineering Audit. Assures compliance with JLL policies, procedures and standard practices.
WHAT YOU BRING/ WHAT YOU WILL BRING TO THE TABLE/WHAT WE'RE LOOKING FOR
Associate or bachelor's degree required
Finance or Accounting degree preferred
Advanced degree a plus
Minimum of three (3) years of commercial real estate or property management experience
Strong financial experience, Yardi experience is helpful.
Communication Skills - Ability to read, analyze, and interpret legal documents (lease documents, claims of lien, etc.), general business periodicals, professional journals, technical procedures, or government regulations.
Ability to produce well-written reports, business correspondence and procedure manuals.
Ability to effectively present information and respond to questions from senior level management, clients, tenants, vendors, peers and the general public.
Mathematical Skills - Ability to calculate figures and amounts such as discounts, interest, commissions, proration's, percentages, basic calculation of measurement of rent, parking fees, and late fees.
Ability to define and resolve complex issues and resolve with practical concrete business minded solutions
Proficient knowledge of Microsoft Office/Suite, and any other software program or piece of technology identified as standard for Jones Lang LaSalle or requested by the Client.
Capable of managing construction projects such as tenant improvements, restroom renovations and major repair and maintenance projects, etc.
Real estate license required within six (6) months of hire date
LEED AP or GA accreditation preferred
WHAT'S IN IT FOR YOU
Join an industry leader and shape the future of commercial real estate
Deep investment in cutting-edge technology to power your work
Comprehensive and competitive benefits plan
A supportive, caring and diverse work environment designed for your growth and well-being
JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.
WHAT YOU'LL BE DOING/WHAT WE NEED FROM YOU/WHAT YOU'LL DO
Supports Brokerage Team in review of lease proposals and lease language and is responsible for lease administration process.
Maintains intimate knowledge of lease agreements and ensures compliance from accounting and an Operations perspective.
Reviews and approves purchases of supplies and equipment in accordance with client budgets and established parameters.
Prepares annual submissions, for review by the General Manager, for the JLL Property Awards Program and industry awards (e.g., BOMA TOBY award.)
Responsible for compliance with development, revision and implementation of property manuals and on-line systems.
Ensures completion of the assigned criteria within JLL's Compliance Excellence Program.
Assists with the preparation and review the annual jurisdictional forms and filings as required. (i.e. Income & Expense, Real Estate Tax payments, Property Tax fillings,etc.
Works with Client Accounting Services (CAS) to manage the accounting process and participates with the on-site bookkeeping functions and collection process. Oversees the development and revision of written accounting procedures for the office.
Prepares and reviews financial documents pertaining to all building operations. These may include, but are not limited to: tenant billing reports, occupancy rates, dates of lease expirations, financial reporting for client and ensures compliance with financial documents. Report to General Manager any variances, concerns and projections needed to sustain building operations.
Assists with the preparation of the annual budget documentation (i.e., explanatory notes.) Plans and administers budget for the office building(s).
Creates and implements the asset management plan.
Inspects property and equipment to determine extent of service and/or equipment required. Recommends, justifies, develops, and coordinates projects that enhance the value of the office buildings.
Works with Chief Engineer to assign employees to duties pursuant to client and JLL guidelines.
Arranges for alterations to, or maintenance, upkeep, or reconditioning of property as specified in the operating budget, management plan and/or management services agreement.
Competitively bids and prepares all service contracts to assure high quality and cost-effective services. Assembles and analyzes contract bids, and submits bids, recommendations, and standard form contract agreement to authorized signor for execution.
Work with Engineers/Chief Engineer to ensure that emergency evacuation procedures are in place and life safety systems are operating effectively and that 4-Sight (JLL's web-based tool for emergency preparedness) is kept updated on a regular basis.
Assists Chief Engineer in meeting the assigned criteria within JLL's Compliance Excellence Program and Engineering Audit. Assures compliance with JLL policies, procedures and standard practices.
WHAT YOU BRING/ WHAT YOU WILL BRING TO THE TABLE/WHAT WE'RE LOOKING FOR
Associate or bachelor's degree required
Finance or Accounting degree preferred
Advanced degree a plus
Minimum of three (3) years of commercial real estate or property management experience
Strong financial experience, Yardi experience is helpful.
Communication Skills - Ability to read, analyze, and interpret legal documents (lease documents, claims of lien, etc.), general business periodicals, professional journals, technical procedures, or government regulations.
Ability to produce well-written reports, business correspondence and procedure manuals.
Ability to effectively present information and respond to questions from senior level management, clients, tenants, vendors, peers and the general public.
Mathematical Skills - Ability to calculate figures and amounts such as discounts, interest, commissions, proration's, percentages, basic calculation of measurement of rent, parking fees, and late fees.
Ability to define and resolve complex issues and resolve with practical concrete business minded solutions
Proficient knowledge of Microsoft Office/Suite, and any other software program or piece of technology identified as standard for Jones Lang LaSalle or requested by the Client.
Capable of managing construction projects such as tenant improvements, restroom renovations and major repair and maintenance projects, etc.
Real estate license required within six (6) months of hire date
LEED AP or GA accreditation preferred
WHAT'S IN IT FOR YOU
Join an industry leader and shape the future of commercial real estate
Deep investment in cutting-edge technology to power your work
Comprehensive and competitive benefits plan
A supportive, caring and diverse work environment designed for your growth and well-being
JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.
Job Summary
Company
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Education
Bachelor's Degree
Required Experience
3 years
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